The Alfa Romeo Owners Club UK and COVID-19
Updated: 8th August 2020
A cornerstone of the Alfa Romeo Owners Club UK is our local meetings and events arranged by our Area Section officials and volunteers. The Covid-19 pandemic has quite rightly constrained our ability to safely arrange local meetings of members, but with the gradual releasing of lockdown measures across all areas of the UK, we have provided guidance to enable Section Secretaries and their local volunteer teams to carefully and very deliberately arrange small outdoor gatherings in line with legislation and published health guidelines.
We have published our COVID Safe Event Guidelines HERE and our Risk Assessment form HERE. Both must be completed and returned to our Club Manager for approval prior to any local event being agreed or invitations being sent. If the event is at a commercial premises (e.g. your local pub garden/car park) you can provide their Covid-19 risk assessment (ask the owner for a copy).
As regional outbreaks occur local legislation may also change on a regional basis, so Section Secretaries should check with their local authorities for advice specific to their area of the country.
Links to the guidance for each Nation as follows:
Guidelines for Arranging Meetings and Events
These guidelines enable our Area Sections to arrange small, well-planned outdoor events which protect our members and members of the public. We have made every effort to find a reasonable balance of safety, but Section Secretaries are not obligated to re-start events - it is their choice based on local conditions.
Our COVID Safe Event Guidelines can be downloaded HERE and our Risk Assessment form HERE. Both must be completed and returned to our Club Manager for approval prior to any local event being published or invitations being sent. If the event is at a commercial premises (e.g. your local pub garden/car park) you can provide their Covid-19 risk assessment (ask the owner for a copy).
Our planning covers five key areas: Plan, Communicate, Maintain Social Distancing, Facilitate Contact Tracing and Hygiene and Well-Being.
Events must be planned in accordance with our guidelines and national and local legislation. We are currently only allowing for outdoor events. Events should be planned and locations visited first to ensure appropriate social distancing measures can be followed. This also allows the organiser to estimate the total number of attendees to maintain safety. Pre-booking is strongly advised to avoid exceeding the safe maximum attendee number, and a register of attendees must be taken to ensure we can facilitate contact tracing. All events must receive approval from our Club Manager.
All attendees should be briefed on social distancing measures and what will happen if the event location becomes too busy to maintain safe social distancing. No information about the event location or timings should be shared on social media to limit uninvited attendees. Photos of the event should only be shared on social media after the event is complete.
3. Maintain Social Distancing
Events must maintain strict social distancing for the safety of attendees and members of the public. Vehicles should be parked to allow for social distancing and all attendees should understand the social distancing protocols. We trust that all attendees will consider the welfare of each other and follow good practice.
4. Facilitate Contact Tracing
All pre-booked attendees must provide contact details to facilitate contact tracing. Upon arrival, attendees will be checked against a register and any attendees who did not pre-book must provide their contact details. Our Area Sections will retain the contact information and provide it to authorities in the event of a local or national authority requiring the information.
5. Hygiene and Well-Being
The health of our members and members of the public is paramount. Attendees must not attend if they are displaying any symptoms of Covid-19 or suspect they or any member of their family unit may have Covid-19, are self-isolating, quarantining or are shielding. PPE and/or face masks are strongly encouraged, even though the event is outdoors. Frequent hand-washing or use of hand sanitiser is also strongly encouraged.
Section Secretaries are requested to provide a summary report of the event to the Club Manager after the event is complete. This will help us understand what went well, what went less well, and will inform any measures we need to consider in future along with revisions to guidelines to help our volunteers.